Privacy Policy

HRBuffalo Services, L.P. ("HRBuffalo," "we," "us," or "our") respects your privacy and is committed to protecting Personal Information. This Privacy Policy explains how we collect, use, disclose, and safeguard Personal Information obtained through hrbuffalo.com (the "Website") and in the course of our business activities.

"Personal Information" means information that identifies, relates to, describes, or could reasonably be linked with an identified or identifiable individual. Examples include name, email address, phone number, government identifiers, payment information, IP address, or employment-related data.

We apply privacy by design principles, meaning privacy and data protection considerations are incorporated into the development of our systems, services, and processes from the outset and throughout their lifecycle.

This Privacy Policy does not apply to third-party websites or services linked to or from our Website. We are not responsible for the privacy or security practices of third parties.

1. Information We Collect

We may collect the following categories of information (collectively, "Information"):

A. Information You Provide to Us:

You may provide Information directly when interacting with us, including:

From Companies and Business Contacts:

• Name, business name, and job title

• Email address, phone number, and mailing address

• Confirmation that you are over 18 years of age

• Login credentials if you register for an HRBuffalo portal

• Federal Employer Identification Number (EIN)

• Payment and billing information for chargeable services

• Name and contact details of company representatives

• Any other information necessary to verify accounts or provide services

Providing Information is voluntary, but certain services may not be available without it.

B. Information Collected Automatically

When you visit the Website, we may automatically collect certain technical and usage data, including:

• IP address and approximate geographic location

• Date and time of access

• Domain server

• Browser type, operating system, device type, and platform

• Pages visited before and after visiting the Website

• Activity and navigation patterns on the Website (aggregated)

This information is used to operate, maintain, and improve the Website.

2. Cookies, Tracking Technologies, and Analytics

Cookies

Cookies are small data files stored on your device. We use cookies to:

• Maintain sessions and user preferences

• Improve functionality and performance

• Understand Website usage

You may control cookies through your browser settings. Disabling cookies may affect Website functionality.

Web Beacons

We may use web beacons (also called clear GIFs or pixel tags) to:

• Monitor Website traffic and usage patterns

• Measure email engagement

• Improve Website performance

Web beacons are not tied to directly identifying Personal Information.

Analytics Services

We use analytics tools such as Google Analytics and Google Tag Manager to better understand Website usage. Google may use collected data to contextualize and personalize advertising according to its policies.

You may opt out of Google Analytics by installing the Google Analytics Opt-Out Browser Add-on.

3. Mobile Technologies and Advertising Preferences

If you access the Website via a mobile device, we may collect device-related information. You may opt out of certain interest-based advertising through industry tools such as AppChoices.

Our Website does not currently respond to browser "Do Not Track" signals.

4. Information from Third Parties

We may receive Information from:

• Business partners and service providers

• Social media platforms (when you interact with our content)

• Publicly available sources

This Information is used consistent with this Privacy Policy.

5. How We Use Information

We use Information for the following purposes:

• To provide and administer HR and consulting services

• To manage client relationships and accounts

• To respond to inquiries and requests

• To operate, analyze, and improve our Website

• To send business and marketing communications (with opt-out options)

• To comply with legal and regulatory obligations

• To protect the security and integrity of our systems

6. Lawful Basis for Processing

Where applicable, we process Personal Information based on:

• Performance of a contract or pre-contractual steps

• Our legitimate business interests, balanced against individual rights

• Compliance with legal obligations

• Consent, where required

7. Data Retention

We retain Information only as long as necessary for the purposes described above, consistent with legal, contractual, and operational requirements. We may anonymize or securely delete Information when no longer needed. Backup copies may persist for a limited period.

8. Sharing and Disclosure of Information

We do not sell Personal Information. We may share Information:

A. Service Providers

With trusted vendors who perform services on our behalf under confidentiality obligations.

B. Legal and Administrative Purposes

When required to:

• Comply with laws, subpoenas, or court orders

• Respond to lawful government requests

• Protect rights, safety, and property

• Enforce our Terms of Use

• Verify user identity or prevent fraud

C. Online Communications

Information shared through emails, surveys, social media, blogs, or questionnaires may be retained to respond to inquiries and improve services.

9. Marketing Communications and Opt-Outs

You may receive marketing communications based on consent or an existing business relationship. You may opt out at any time by:

• Clicking the unsubscribe link in emails

• Replying "STOP" to text messages

• Contacting us at info@hrbuffalo.com

Opting out of marketing does not affect transactional or service-related communications.

10. Social Media and Third-Party Links

Our Website may link to or integrate with social media platforms such as Facebook, Instagram, TikTok, LinkedIn, and X (formerly Twitter). We are not responsible for their privacy practices.

If you access the Website through third-party authentication (e.g., Google or Facebook), we may receive certain information for account verification purposes.

11. Children’s Privacy

The Website is intended for individuals 18 years or older. We do not knowingly collect Personal Information from children under 13. If such information is discovered, we will take appropriate steps to delete it.

12. Data Security

We implement reasonable administrative, technical, and physical safeguards designed to protect Information. However, no system can be guaranteed to be completely secure.

13. Your Rights

Depending on applicable law, you may have the right to:

• Request access to your Personal Information

• Request correction or deletion

• Withdraw consent where applicable

Requests may be submitted to info@hrbuffalo.com.

14. Changes to This Privacy Policy

We may update this Privacy Policy periodically. Changes are effective upon posting with an updated effective date. Continued use of the Website constitutes acceptance of the revised Policy.

15. Contact Us

If you have any questions about this Privacy Policy, please send us an email at info@hrbuffalo.com.

Last Updated on: December 18, 2025